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May 2008 Agenda May 2008 Agenda

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AGENDA
REGULAR MEETING OF THE WHITESIDE COUNTY BOARD
TUESDAY, MAY 20, 2008
6:30 PM
LEC CONFERENCE ROOM - 400 N. CHERRY, MORRISON, ILLINOIS
CHAIR: TONY ARDUINI
1. A CALL TO ORDER BY THE CHAIR.
2. ROLL CALL BY CLERK.
3. PLEDGE OF ALLEGIANCE.
4. READING AND APPROVAL OF THE JOURNAL.
5. STANDING RESOLUTIONS AND ACKNOWLEDGMENTS.
6. COMMUNICATIONS.
7. COMMENTS FROM THE PUBLIC:
- From IEPA: Ref Notice of Application for Permit to Manage Waste (LPC-PA16)
8. REPORT FROM COUNTY OFFICERS.
9. COMMITTEE REPORTS AND RECOMMENDATIONS.
10. UNFINISHED BUSINESS.
11. NEW BUSINESS.
12. ADJOURNMENT.
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PUBLIC WORKS COMMITTEE: Mr. Frank, Chair
The Public Works Committee met at the County Highway Office on Tuesday, May 6th. Members Present:
Glenn Frank-Chair, Bill McGinn, John Espinoza, Larry Sikkema & Ron Marlier. Others present were: Tony
Arduini-County Board Chair, Mike Zurn-County Administrator, Joel Horn-Management Services
Administrator, Stu Richter-Planning & Zoning Administrator, Tara Becker-reporter for Sauk Valley News,
Steve Haring-County Engineer & Andrea Dalton-Executive Secretary.
1. Chairman Frank called the meeting to order at 1:30 P.M. Claims dockets for March and April were
presented for review. Motion was made by Sikkema and seconded by McGinn to approve the claims
dockets and budgetary status reports for March and April, as presented. The vote was unanimous.
MOTION: To approve the claims for March and April, as presented.
2. Planning and Zoning
a. Mr. Richter presented the Building Report for April, 2008 (See #1).
b. Mr. Richter presented the Committee members with information from the April hearing before the
Planning and Zoning Commission. There were two items from that meeting to go to the County
Board at its May 20, 2008 meeting. Mr. Espinoza moved that the two items be forwarded for the
County Board agenda. Mr. McGinn seconded and the motion passed.
(1) Rezoning from B-2 to R-2 for Jack Eich in Clyde Twp. The property is zoned commercial, but
used for residential. He can not get financing until the zoning is changed. The PZC recommends
the approval of this request. Mr. moved that the rezoning request be placed on the May County
Board agenda. Mr. seconded and the motion passed. (See #2-4)
MOTION: To approve a rezoning from B-2 to R-2 for Jack Eich in Clyde Twp.
(2) Special Use in the A-1 zone for Drolema/Porter in Clyde Twp. for a Halloween haunted house,
corn maze, pumpkin patch etc. The PZC recommends, on a 6-1 vote, to deny this petition (See
#5-7). Minutes of Planning & Zoning 4/17/08 meeting (See #8-12).
MOTION: To deny a Special Use to Dan Porter/ Arnie Drolema for a haunted house, corn maze,
pumpkin patch and other related uses in Clyde Twp.
c. Mr. Richter reported that there are no hearings for the Planning and Zoning Commission for May
15, 2008.
d. Mr. Richter reported that the complaint, filed with the States Attorney’s office regarding the pallet
operation on Prophet Road, is being acted upon. No specific court date has been set.
3. Old Business. Mr. Haring reported a complication with the plans to resurface a portion of Star Road.
An error made by the consultant, involving the dirt work, was discovered prior to the bid letting date
of April 15th which caused the need to cancel the letting. The County Engineer recommended that the
project be held over until CFY ‘09 and that additional funds would be budgeted in order to complete the
entire Star Road project at that time. He also suggested that the money allotted for the Star Road project
be redirected toward the completion of other projects during this fiscal year.
4. New Business:
a. Resolution - Sec. 08-54000-01-GM Prophetstown Rd. District (Resurfacing project on Lomax Rd.-
bid on 04/15/08) Following review by the Committee, a motion was made by Marlier and seconded
by Espinoza to recommend the award be given to Northwest IL Construction of Rock Falls, IL the
low bidder for the project. The vote was all ayes. (See #13)
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MOTION: To approve a Resolution for Sec. 08-54000-01-GM Prophetstown Rd. District (Resurfacing
project on Lomax Rd.), as presented.
b. Resolution to amend Resolution #6 from the County Board meeting on 04/15/08 - Sec.
#08-XX000-XX-GM Township Calcium Chloride/Lignin - various townships (Township MFT
funds). The Committee reviewed the bid results from an earlier letting. Motion was made by
McGinn and seconded by Sikkema to recommend the award be given to the low bidder, Sicalco,
Ltd. of Hinsdale, IL. for the calcium chloride and to Environmental Road Solutions of Woodhull,
IL the low bidder for the lignin. The vote was all ayes. (See #14)
MOTION: To amended Resolution #6 from the 04/15/08 County Board meeting for Sec.
#08-XX000-XX-GM Calcium Chloride/Lignin - various townships, as presented.
c. The County Engineer reported a conflict had occurred over some ditch improvement work on Sand
Road. County forces have been working on ditches and banks along sections of Sand Road over the
past several years in preparation of some proposed resurfacing work. Recently, one of the property
owners voiced his objection and requested compensation for the temporary loss of approximately
1 acre of usable farm ground. Mr. Haring noted that he was not in favor of any compensation, as no
other property owners have objected to the ongoing work nor have they requested any compensation
prior to this time. Mr. Haring recommended the project be put on hold and stated that he will notify
the landowner of the work stoppage. The Committee concurred with Mr. Haring's decision not to
proceed with any further improvements at this time.
d. The County Engineer presented a proposal to replace 1 1998 International single axle dump truck
(County Unit #31) with a new 2009 International single axle dump truck through the state bid for
the maintenance department. Although the proposed purchase is a budgeted expense, additional
funds may be needed from Contingency to cover the entire purchase. The proposed cost for the new
unit is $55,523 (state bid price for the chassis only) plus truck additions in the amount of $50,875
equal a total cost of $106,398. Mr. Haring will secure an estimate of value prior to determining the
method of disposal. He stated that he has already received inquiries on the excess unit. The money
received from the sale can be applied to the purchase. The current unit will not be declared surplus
until a later date. Delivery of the new unit will take approximately 4 to 6 months. The County
Engineer told the Committee that if the unit is not ordered soon, there could be a 6% + increase in
the cost. The Committee discussed the purchase and a motion was made by McGinn and seconded
by Sikkema to approve the purchase as requested. The vote was all ayes. (See #15)
MOTION: To approve a Resolution authorizing the purchase of a new 2009 International single
axle dump truck, plus retrofitting, through the state bid at a cost not to exceed
$106,398, as presented.
e. Mr. Haring reported a part-time seasonal employee that performed yard maintenance at the Highway
& Health Departments resigned on 04/21/08. He requested permission to hire a replacement worker.
Mr. Haring noted that yard maintenance could be done by a highway employee, however since the
department is currently operating with a minimum number of employees, this could create a hardship
for the maintenance department. He also noted that it would be more cost effective to use a part-time
employee as the pay rate would be significantly less and also no county benefits would be provided
for the position. Motion was made by Espinoza and seconded by Marlier to approve the request to
hire a part-time seasonal employee for yard maintenance at the current rate of $10.91/hour. The vote
was all ayes.
f. The County Engineer discussed the previously approved resurfacing of a section of Hillside Road
and the possibility of using funds from the cancelled Star Road project to complete the final portion
of Hillside Road. Mr. Haring explained that funds from the cancelled Star Road project should be
sufficient to complete the resurfacing of the last mile of Hillside Road. He also stated that there may
be funds left from the project for proposed improvements on Burns Road. Motion was made by
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McGinn and seconded by Sikkema to allow the County Engineer to secure bids for the improvements
on the remaining section of Hillside Road as requested. The vote was all ayes.
g. The County Engineer informed the Committee of an excess computer that is now surplus. The unit
is a Dell CPU, Tag. #109085, that was acquired on 02/02/01 for $1,472. The Committee declared
the item surplus by consensus.
5. Informational Items:
a. The minutes from the April 17th Whiteside County Airport Board meeting were distributed to the
Committee for review. (See #16-19) Mr. McGinn will attend the next meeting, which is scheduled
for Thursday, May 15, 2008 @ 5:00 P.M. at the Airport.
b. Mr. Haring stated that officials from the Airport have requested assistance from the Highway
Department in replacing a fence that runs along Thome Road from IL Rt. 40 to the ditch on the east.
The Airport will provide the materials and requested county forces provide the labor to install the
fence. The Committee discussed the request and questioned the cost of labor and time involvement
for the project. Mr. Haring estimated the cost for labor at approximately $4,000 and noted that the
project could be worked into their schedule. The Committee unanimously approved the use of county
forces with the understanding that the airport would be billed for the labor and benefits.
c. Landfill
(1) The Landfill Inspection Report (See #20) and Leachate Disposal Report for April, 2008 were
presented. Leachate production was up significantly from March due to the recent spring rains.
LEACHATE MONTHLY TOTAL COMPARISONS (in gallons)
CY2004 CY2005 CY2006 CY2007 CY2008
JANUARY 18,145 42,346 18,187 48,787 78,403
FEBRUARY 6,038 54,092 30,186 11,715 47,235
MARCH 18,089 48,386 67,163 41,440 96,104
APRIL 42,437 36,290 62,894 140,213 144,678
MAY 66,839 47,940 42,372 120,829
JUNE 66,629 29,885 47,924 89,392
JULY 60,456 29,868 29,770 95,994
AUGUST 48,446 35,794 41,551 77,517
SEPTEMBER 42,146 17,884 47,891 53,830
OCTOBER 36,013 29,940 24,061 63,823
NOVEMBER 48,129 24,007 23,385 95,903
DECEMBER 42,102 12,043 40,260 60,510
Total: 495,469 408,475 475,644 899,953 366,420
(2) Mr. Haring reported a pump at the landfill failed and a replacement has been ordered but it will
not arrive for ~6 weeks. The pumps are not made in the U.S. and are hard to obtain, with delivery
taking 8 - 10 weeks. The Committee suggested that if funds were available, an extra pump should
be on hand in case of future problems. Mr. Haring agreed. He noted that there are 2 sizes of pumps
currently in use and, if possible, he would check to see if 1 standard size could be used for all.
(3) Mr. Haring noted that a bad igniter plug on the flare was recently replaced and that a spare is
currently on order. The flare is now operating properly.
(4) Mr. Haring informed the Committee that he has received approval to modify the development and
operation of one of the shallow wells (G 57 S - located on the west side of the landfill) that was
showing contamination. A new well will be installed after the test results from the Geo-probe have
been received showing the extent of contamination. More to follow.
(5) Mr. Haring informed the Committee that the contract with Moring Disposal for hauling leachate
from the landfill expired on March 30, 2008. Documents have been prepared for a bid letting that
has tentatively been scheduled for Tuesday, May 27, 2008 @ 10:00 A.M. based on Committee
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approval. The County Engineer concurred with the Committee's recommendation that bids be
obtained for both 2 year and 4 year terms. Mr. Haring noted that an additional surcharge based
on the cost of diesel fuel had previously been added to the hauling charges and would most likely
continue. Currently, Dixon and East Moline are the closest locations that can accept this type
of leachate. Motion was made by Mc Ginn and seconded by Sikkema to proceed with the bid
letting as scheduled. The vote was all ayes.
(6) Mr. Haring requested authorization to send Jim James, part-time Landfill/Engineer Technician,
to a 5-day HAZWOPPER class (05/12 - 05/16) at Scott Community College in Bettendorf, IA.
The training is required by the E.P.A. & the $550 tuition is budgeted. Motion was made by
Sikkema and seconded by Espinoza to approve the training as requested. The vote was all ayes.
d. Special Service Area #2. The sewer usage report for January - March of 2008 was presented.(See #21)
The County Engineer noted that there was a slight drop in usage from the previous quarter.
e. Miscellaneous:
(1) Mr. Haring reported that the Summer Engineering Assistant will begin work on Monday, May
19th and will continue working until he returns to school in mid-August. The new employee is
currently an engineering student at M.I.T. in Morrison.
(2) Mr. Haring reported a meeting date of Monday, May 19th has been set to open negotiations on the
Collective Bargaining Agreement for the Teamsters Local Union #722. The meeting will be held
at 9:30 A.M. at the Highway Department. The current agreement will expire on 06/30/08.
(3) The County Engineer was notified of several railroad safety upgrades planned for the County. The
Union Pacific crossing on Hahnaman Road in Deer Grove is scheduled for automatic flashing light
signals and gate upgrades in 2009. The Burlington Northern Santa Fe crossing on Rock Road in
Fenton is scheduled for automatic flashing light signals and gates plus reconstruction of the
approaches in 2013. (There will be no cost to the County for the upgrades.)
(4) The U.S.E.P.A. recently contacted the Highway Dept. requesting information about discharges at
7 locations near the office & garage. An inventory is being compiled and periodic inspections
of the affected areas may be required along with improvements and modifications to the drains and
drain fields. The necessary information has been obtained and will be sent back later in the week.
(5) The County Engineer discussed a letter he received from the East Coloma School regarding the
proposed improvements to the canal bridge and their concern for the timing of the project. No
action was taken as the county has no direct jurisdiction regarding the improvements.
(6) The County Board Chair informed the Committee of an upcoming UCCI golf outing scheduled for
July 28 & 29 in Galena. More information is forthcoming.
6. McGinn moved to adjourn and Espinoza seconded the motion. With a unanimous vote, the Committee
adjourned at approximately 3:07 P.M.
— —
A special meeting of the Public Works Committee is scheduled to take place prior to the County Board
Meeting. To consider a grant application for the purchase of new road signs and posts throughout the County.
ANTICIPATED MOTION: To approve an IDOT grant application for funding of new road signs
and posts throughout Whiteside County.
Meeting Date: Next regular meeting: Tuesday, June 3, 2008, @ 1:30 P.M. at the Highway Office.
MOTION: To place on file the Public Works Committee's meeting report, and related informational
items, as presented.
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LANDFILL COMMITTEE - Mr. Mohr, Chair
The Committee convened at the Prairie Hill Recycling and Disposal Facility meeting room on Monday, May
5, 2008. Members Present: Scott Mohr, Ron Marlier and Orin Peterson. Others Present: Mike Wiersema , Tony
Arduini, Steve Haring, Doug McCulloh and Mike Zurn.
Mr. Mohr called the Committee to order at 1:30 PM.
1. Prairie Hill Recycling and Disposal Facility Reports. Mr. Wiersema presented the following:
a. A summarized 1st Quarter Activity Report for CY08. (See #22-23) The entire report is available for
review at the County Clerk’s Office.
b. Evidence of a $41,484.42 payment to the County related to the expanded service area for the 1st
Quarter of 2008, significantly up from the ~$23,000 payment for the 1st Quarter of CY2008.
c. A verbal report that Phase IV is nearing completion and that final cover is anticipated during June
2008.
No cell construction is anticipated during CY2008.
2. Health Department Inspection Reports. Mr McCulloh distributed and discussed the following reports:
- A Waste Inspection Activity Report for the 1st Quarter of CY2008. (See #24-25)
- A report concerning problems and their remedies at the landfill/drop off center for the 1st Quarter
of CY 2008. (See #26)
3. Administrator
a. Mr. Zurn reported that several local city managers/administrators expressed an interest in an
electronics recycling program. He advised them that the Landfill Committee and PHRDF would be key
and interested parties.
b. Mr. Zurn reported a complaint concerning trash/litter on properties just east of PHRDF, possibly due
to residual trash blowing out of uncovered trucks leaving the landfill. He asked Mr. Wiersema if
requiring re-tarping after dumping was feasible. Mr. Wiersema said it was not. He added 1) PHRDF
staff is available to pick-up litter near the facility (and currently do) and 2) much of the road-side litter
does not originate from trucks traveling to/from the landfill.
c. Mr. Zurn gave an overview to Fund 10 (the fund that receives the host fees paid to the County):
(1) Current Fund Balance: Just under $1.5M.
(2) The goal is to have $16M in the fund when the landfill closes.
(3) The principle expenses borne by Fund 10 are large transfers to the Corporate Fund ($450,000 is
budgeted in CFY08), one salary, leachate disposal, environmental monitoring and cap
maintenance. Cap maintenance was not originally factored into the cash flow analysis and should
be monitored. If new recycling programs are added (i.e., tire, electronics, other), the expense of
these programs should be added to the cash flow analysis.
(4) The feasibility of reaching the $16M goal and making fund transfers is dependant upon the arrival
of additional waste.
(5) Recent trends indicate the waste stream is increasing, but not to the extent modeled several years
ago. The results are a mix of good news/bad news - The operational life of the landfill is extended
but large fund transfers to the Corporate Fund become less prudent.
There being no other business, the Committee adjourned at approximately 2:30 PM, following the Committee’s
remarks of appreciation to Mr. Zurn for his helping the Committee.
MOTION: To place on file the Committee's report and related informational items, as presented.
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COUNTY OFFICES COMMITTEE: Mr. Duffy, Chair
The Offices Committee met at the Courthouse at 6:30 p.m. on Tuesday, May 6, 2008. All members of the
Committee were present. Also present for all or portions of the meeting were County Administrator Mike
Zurn, Central Service Department head Joel Horn, and County Assessor Daryl Drennen.
1. Chairmen Duffy told the Committee of the UCCI Golf Outing and Educational Seminar to be held at Eagle
Ridge Resort outside of Galena on July 28 and 29. All County Board members are welcome to attend.
2. Mr. Drennen reported that he had been notified of the final multiplier of 1.0000 on April 18, 2008. Tax
bills are being printed.
3. GIS sales for the month of April totaled $243.
4. Mr. Drennen discussed four requests for GIS information.
The first was from 1st American to buy parcel data which they plan to overlay on a Google map and
market. The Committee had previously turned down this request and reaffirmed this position.
The second was from the Illinois Department of Revenue which has requested parcel information in order
to more accurately map taxing districts. They will give the County a copy of the map which they produce.
They have agreed not to publish, share, or in anyway release this information to a third party. As the
Department of Revenue will provide the map and not release the information, the Committee agreed to
provide this information.
A third request was from Farm and Home publishers. They have requested, as in past years, that the county
provide rural addresses so that they may publish a rural address directory. In the past the County has
provided this information for $100 and the Committee agreed to do so again.
The final request was from Polo school district which is asking for a listing of properties in the school
district. The normal fee would be $25 and the County was asked to waive this fee. After some discussion
the Committee rejected the request to waive this fee in order to remain consistent with past practice of
either charging other governing bodies for the information or trading the information the County has for
information the governing body has.
5. Mr. Drennen presented and reviewed a list of GIS projects and the work to date on these projects. There
was considerable discussion on these projects and how to prioritize them and complete them in a timely
manner with the available staff. Mr. Drennen plans to meet with Department heads to reassess their
priorities. Summer interns have again been hired and will be completing work identified by GIS
Technician Lauren Lee. Ms. Lee will be taking FMLA leave beginning sometime in May.
6. Mr. Drennen stated that he would like to attend the Supervisor of Assessments/Board of Review meeting
in Springfield on June 6, but stated it would depend on work with tax bills. As it has been some time since
Mr. Drennen has attended one of these statewide meetings, the Committee encouraged him to attend.
7. Mr. Drennen also told the Committee that the GIS meeting on April 25 with neighboring counties and
which Whiteside County hosted had been very useful.
8. Mr. Horn reported to the Committee that the cost of the new San server had been mistakenly paid entirely
out of his line item. It was supposed to be shared with GIS. This can be addressed either through a reappropriation
with the portion in question reimbursed by GIS or addressed with a budget amendment. On
a motion by Mohr with a second by Stanley, the Committee voted to recommend that the Finance
Committee address this issue at its discretion with either a re-appropriation or a budget amendment.
9. The Committee reviewed April Claims.
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10. The Web statistics follow:
Web-Site Statistics February 2008 March 2008 April 2008
Total Visits 18,988 26,837 26,154
Unique Visitors 7,432 9,310 8,888
Most Accessed Pages
Health(80) Health(116) Index(233)
Recorder(64) Airport(79) Health(96)
Airport(40) CntyClrk(56) Airport(89)
Index(38) Recorder(47) CntyClrk(57)
CntyClrk(34) Pub Def(39) Recorder(56)
Virus’ Caught 0 0 0
Spam 359,339 561,446 549,368
Meeting Dates: The next regular meeting - June 3, 2008 at 6:30 PM in Room 108, Courthouse.
MOTION: To place on file the County Offices Committee's meeting report, April claims reports, and
related informational items, as presented.
HEALTH AND SOCIAL SERVICES COMMITTEE: Mr. Jacoby, Chair
The Committee met on Wednesday, May 7 in Room 117 of the Courthouse. M th embers Present: Jacoby,
McNeill, Pitcher, Cunniff & Wagenecht. Others Present: Daniel Hursh ( Salvation Army), Sarah Karras (LSSI),
Joan & Gary Johnson (Tampico Community Building), Debra Ritchey & Darlene Easley (Tri-County Opportunities
Council), Allen McCaulley (U of I Extension), Rose Taylor & Diane Randecker (NICAA Senior Services - Golden
Meals), Carolyn Spencer (Hospice of the Rock River Valley), Julie McCormick (Catholic Charities - Long Term Care
Ombudsman Program), Roxanne Bauer & Deb Wehmhoefer (Whiteside County Senior Center), Kent McNeill, Beth
Fiorini, Joel Horn & Mike Zurn. Mr. Jacoby called the Committee to order at 6:35 PM.
1. April claims and budget status reports were reviewed.
2. Public Health. Mrs Fiorini reported the following:
a. The building addition to the Rock Falls Facility is progressing. A variance from the City is needed in
order to extend the addition’s north wall on the same plane as the existing structure.
b. An additional nurse practitioner has been hired to fill in for Dr. Bondy while he is on leave.
c. Representatives from several County departments will soon to meet to consider better approaches to
complaints concerning junk/abandoned vehicles, unkept property, etc. More to follow.
d. An increase in the national incidence of measles has spurred a local awareness to measles
immunizations.
3. University of Illinois Cooperative Extension. Mr. McCaulley made the following report:
a. State matching funds will likely be released to local cooperative extension programs/offices in Illinois.
Mr. McCaulley thanked the Committee for its support during the funding crisis.
b. The 2009 budget is nearly finished.
4. Mental Health. McNeill announced the Mental Health Board will meet on June 24th at 4:00 PM to hear
funding requests from mental health providers.
5. The Committee reviewed the VAC reports Sept 2007-Feb 2008. (See #27-32)
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6. Senior Citizen Funding Recommendations. Mr. Zurn gave some background to this year’s process.
$183,000 was budgeted for senior citizen services. based on property tax revenues of $168,000 and a
$15,000 transfer from the Capital Fund. The budget represents a 2.2% increase in aggregate funding
compared to last year. Last year’s distributions and a proposed distribution for this year, based on a
rounded 2.2% increase follows:
Recipients Calendar Year 2007 Calendar Year 2008 (~2.2% increase)
Tampico Area Center: $587 $600
Tri-Counties Opportunities: $24,454 $25,000
Lutheran Social Services: $9,781 $10,000
Catholic Charities: $5,135 $5,250
NICAA Senior Citizens Services: $39,644 $40,550
Whiteside County Senior Center: $78,252 $80,000
Hospice of the Rock River Valley: $12,129 $12,400
Salvation Army $9,018 $9,200
Totals: $179,000 $183,000
McNeill moved to recommend senior citizen funding awards for CY 2008, as proposed, conditioned upon
sufficient property tax collections. Pitcher provided the second. The motion was carried unanimously.
MOTION: To make senior citizen services funding awards for calendar year 2008, as presented,
conditioned upon sufficient property tax collections.
Editorial Note: 50% of the approved distributions will be made by mid-July, 40% by mid-October and the balance by
mid-November.
7. Cunniff made a motion to adjourn, followed by a second from Pitcher. With unanimous support, the Chair
declared the motion carried and the meeting concluded at ~7:15 PM.
Meeting Dates: The next regular meeting - June 4th, 2008 at 6:30 PM in Room 117, Courthouse.
MOTION: To place on file the Health and Social Services Committee's meeting report, the Committee's
April claims report, and related informational items, as presented.
JUDICIARY COMMITTEE: Mr. McMillin, Chair
The Committee convened in Room 108 of the Courthouse at 1:30 PM on May 7th. Members Present: McMillin,
Hofmeister & Frederick. Milby was absent. Others Present: Tony Arduini, Mike Zurn, Joel Horn & Lori Keppen.
1. April budget status and claims reports were reviewed.
2. Court Services.
a. In addition, on April 8th I assisted in facilitating a workshop. School’s Response to Family Violence, at
Challand Middle School presented by the Whiteside County Family Violence Prevention Council. This
in-service was a cooperative effort between our agency, the YWCA of the Sauk Valley and the
Department of Children and Family Services (DCFS). The teachers within our community encounter
children who are often victims of sexual abuse and/or domestic violence. The primary purpose of this
workshop was to keep these issues at the forefront and inform teachers of resources that can be accessed
within our community to aid children and families in distress.
Concerning domestic violence, the Illinois State Police and local law enforcement are relying on and
collaborating with probation departments throughout the state to ensure that offenders are informed and
in compliance with current state and federal laws related to firearms and domestic violence. I attended
a workshop in April addressing these issues and have passed this information on to our local law
enforcement in an effort to continue this cooperation.
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b. The Committee reviewed the monthly statistical report (See #33).
c. A planning grant had been received for $3,000 installments, up to $6,000. Discussion was held if a reappropriation
was necessary at this time. Keith Frederick advised there was $5,000 in contingency
seeing no reason for a re-appropriation but possibly in the future. The Committee concurred.
3. Circuit Clerk.
a. The Committee reviewed the monthly report:
FEBRUARY MARCH APRIL
Total Fines: $76,541.29 $67,196.88 $74,209.30
Total Fines Paid to County: $42,278.94 $34,453.28 $47,225.81
Clerk's Fees: $29,810.33 $24,737.72 $31,342.58
County % Fee: $11,315.63 $12,525.09 $14,987.29
Sheriff's Fees: $2,062.22 $2,068.28 $2,095.52
State's Attorney Fees: $3,354.55 $3,728.01 $4,236.73
Bailiff's Fees: $14,950.71 $12,424.88 $16,092.66
Public Defender Fees: $5,305.16 $4,667.05 $5,410.83
Juror Fees Paid: $3,076.83 $2,101.11 $4,790.37
Number of Trials: 1 1 2
Number of Trial Days: 3 3 6
Collected from SC Services (YTD) $12,535.00 $12,630.00 $12,630.00
4. Public Defender. The Committee reviewed the monthly report:
Category February March April
Number of defendants 328 308 328
Number of new appointments 63 77 69
Number of defendants taken by private counsel 9 9 10
Number of defendants resolved 74 48 80
Number of defendants at end of month 308 328 307
Bond reductions 4 0 2
Motion hearings
Felonies 0 1 6
Misdemeanors 3 3 0
Plea agreements
Felonies 41 21 39
Misdemeanors 25 9 31
Open pleas
Felonies 8 8 6
Misdemeanors 0 0 4
Jury trials 0 0 1
Bench trials 0 0 2
Sentencing hearings
Felonies 3 3 6
Misdemeanors 0 0 4
VOP hearings 0 1 0
Juvenile appearances in court 144 105 171
A motion by Mr. Frederick, seconded by Mr. Hofmeister to adjourn carried unanimously.
Meeting Dates: The next regular meeting - June 4, 2008 at 1:30 PM in Room 108, Courthouse
MOTION: To place on file the Judiciary Committee’s meeting report, April claims report and related
informational items, as presented.
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PUBLIC SAFETY COMMITTEE: Mrs. Britt, Chair
The Committee met on May 8 at 1:30 PM in Room 108 at the Courthouse. th Members Present: Britt, Hoffmiller,
Woodard & Peterson. Also Present: Tony Arduini, Joe McDonald, Roger Schipper, Pat Liston, Mike Zurn, Joel
Horn & Lori Keppen.
1. The claims and budget status reports were reviewed.
2. Coroner. The Committee reviewed the monthly report:
February March April
Number of Cases Reported 37 46 31
Autopsies 5 3 3
Inquests 0 0 0
Revenue $159 $140 $220
3. Sheriff’s Report.
a. The Committee reviewed the monthly report:
CIVIL PROCESS (279 papers served and 8 sheriff sales) $7,447.00
MISCELLANEOUS FEES Comments
Staff meals $120.00
Lectronics April tower rent $75.00
Circuit Clerk police vehicle fund $220.00
March Drug Fines $55.00
March Sheriff’s Fees $2,068.28
March DUI Fund $325.00
March PI Fees $2,890.00
Daniel Hynes 5 to DOC $196.70
Prisoners Trust Fund pain meds $61.00
Fingerprinting 7 @ $10.00 each $70.00
Court Services reimb warrant arrest on Johnson $200.00
Court Services reimb Cain fight on jail floor $50.00
Police Reports $82.00
MISCELLANEOUS TOTAL: $6,412.98
TOTAL: $13,859.98
Summary Report:
Reporting Month February March April
Miscellaneous Fees $27,583.96 $9,091.94 $6,412.98
Civil Process
Revenue $7,060.00 $7,389.00 $7,447.00
Papers Served 208 239 279
Sheriff Sales 6 8 8
Meals served 7,663 8,497 8,189
JAIL POPULATION males females males females males females
Beginning Census: 81 8 81 10 72 9
Admissions 95 26 114 36 98 39
Releases 95 24 123 37 88 33
Ending Census 81 10 72 9 82 15
Number of calls 1,345 1,421 1,250
Number of accidents 67 42 31
Patrol Miles 38,269 40,748 38,273
12
b. Committee was advised of Labor Management meeting after County Board meeting but still awaiting
a response from the FOP.
c. The below bid tabulation was distributed and discussed. It was the consensus of the Committee to
recommend to the Executive Committee the base bid plus Alternate 2 pending information from
Durrant.
Bid Tabulation - Masonry Improvements for the LEC and Courthouse
(For a Bid Opening at 11:05 AM on May 8, 2008 at the County Clerk's Office)
Unit Prices
Bidder Base Bid Alt 1 Alt 2 Brick
Replacement
Mortar
Repointing
Resodding
Western Waterproofing Company, Inc.
Springfield, IL
$184,208 $20,551 $37,851 $47.49 each $10.19 /
Sq. Ft.
$4.50 /
Sq. Ft.
Alternate 1 - Removal of Screen Wall Alternate 2 - Apply "Water Repellants"
Pricing Summary
Base Base + Alt 1 Base + Alt 1+ Alt 2 Base +2
$184,208 $204,759 $242,610 $222,059
+ 10% $202,629 $225,235 $266,871 $244,265
‘08 budget for LEC/Courthouse masonry improvements (not including tuck pointing chimney): $211,750
4. State’s Attorney.
a. Pat Liston presented the monthly report:
February March April
Felony convictions 63 53 42
Misdemeanor convictions 67 57 61
Traffic convictions 174 181 226
DUI convictions 21 17 15
Juvenile Adjudications 14 12 14
There were 38 defendants convicted of felony crimes. Among the felony convictions were: 9 Violation of Probation,
3 Residential Burglary, 1 Burglary, 1 Retail Theft, 1 Theft, 1 Deceptive Practice, 1 Criminal Defacement of Property,
5 Obstructing Justice, 1 Mob Action, 2 Aggravated Battery, 1 Violation of Order of Protection, 1 Unlawful Acquisition
of Controlled Substance, 3 Unlawful Delivery of Controlled Substance, 3 Unlawful Possession of Controlled Substance,
1 Unlawful Possession of Controlled Substance in Penal Institution, 3 DUI and 5 DWLR. There were 2 defendants found
not guilty of misdemeanor offenses. The figures represent convictions achieved both by trial and by pleas of guilty in
both the Morrison and Sterling Courts.
A motion by Orin Peterson, seconded by Terry Woodard to adjourn carried unanimously. The meeting concluded
at 2:37 PM.
Meeting Dates: The next regular meeting - June 5, 2008 at 1:30 PM in Room 108, Courthouse.
MOTION: To place on file the Public Safety Committee’s meeting report, April claims report, and
related informational items, as presented.
13
FINANCE COMMITTEE: Mr. Truesdell, Chair
- Special Meeting -
A special meeting of the Finance Committee was held after the County Board meeting on April 15th. All
members were present except for Dick Cox. Also present were Mike Zurn and Sue Britt.
It was the consensus of the Committee to pay an unbudgeted vehicle repair expense for a Coroner’s vehicle of
$1,400 from the Corporate Fund’s Contingency Account. There being no other business the meeting adjourned.
- Regular Meeting -
The Finance Committee met on Monday, May 12, 2008 at 1:00 p.m. in Room 108 at the Courthouse. Members
present were Truesdell, Cox, Nelson, and Abbott. Also present were Sue Britt, Betty Steinert, Tara Becker
(reporter from the Daily Gazette), Joel Horn, Mike Zurn, and Deb Workman.
1. The Committee reviewed and approved the monthly Claims Report and Budget Status Reports.
2. Economic Development. Ms. Steinert presented a request from the Clinton Regional Development
Corporation (“CRDC”) to make a brief presentation to the Board in May or June. After some discussion,
the Committee directed Ms. Steinert to invite CRDC to the Finance Committee meeting in June.
3. Treasurer. The Committee received and reviewed the Treasurer’s Temporary Investments Report and
Summary of Fund Balance Report.
4. Committee Requests and Recommendations.
Insurance Committee. The Insurance Committee met on Friday, April 11, 2008 at 10:00 PM in the General
Meeting Room of the Law Enforcement Center. Members present were Glenn Truesdell, Myron Hofmeister,
Bill Abbott, Doug Buhler, Jim Heuerman, Linda Blumhoff, and Marcia Widolf. Also present were Tony
Arduini, Glenn Frank, Beth Fiorini, Joel Horn, Mike Zurn, Ray Rice and Kathy Morris from Williams-
Manny Midwest, Mike Stopulos from Butler Benefit Services, Brian Cheney from Blue Cross Blue Shield
of Illinois, and Deb Workman. The primary purpose of the meeting was to consider two ASO/self-funding
proposals and a fully-insured renewal (with partially self-funded obligations).
a. ASO/Self-Funded proposals. The Committee heard proposals from Mr. Stopulos of Butler Benefit
Services and Brian Cheney from Blue Cross/Blue Shield of Illinois. Both were excused after their
respective presentations.
b. Mr. Rice compared likely costs associated with the ASO proposals using a $75,000 specific deductible
and an agg. spec. deductible of $0.00 for 12/12 specific contract and a 12/15 specific contract (See #34-
35). He then discussed and compared the County’s historical insurance costs for the past 5 ½ years (See
#36). Finally, he discussed and compared all of these numbers to a renewal with BC/BS with a
$10,000/$20,000 deductible (See #37) If next year is a repeat of this year, the 08/09 cost increase would
be about 8.3% ($2,095,838 -vs- $1,934,803), including dental and vision expenses/exposures.
The ASO maximum cost exposures (risk) did not compare favorably to the ‘08/’09 fully insured, high
deductible plan with a $10,000/$20,000 deductible.
Mr Abbott moved to recommend renewal with BC/BS for a fully-insured contract with a
$10,000/$20,000 deductible. Mr. Hofmeister provided the second. The recommendation will be
forwarded to the Finance Committee.
(Editorial Note: The Committee made no recommendations concerning changes in premium co-pays paid
by employees.)
c. Mr. Rice presented a contract renewal to the Committee to continue consulting services and claims
administration services. The cost for each is $650/month and $2,200/month, respectively. By consensus,
the Committee recommended the contract renewal.
The meeting concluded at about 12:50 PM.
14
After considering the recommendations from the Insurance Committee, Abbott moved to renew with Blue
Cross Blue Shield of Illinois with a fully-insured plan with contract deductibles of $10,000/$20,000. Nelson
provided the second. All voted in favor of the motion.
The Finance Committee received the recommendation from the Insurance Committee to renew a service
contract with Williams-Manny Midwest for one year - for consultant and claims administration services. (See
#38-44) A motion was made by Abbott, seconded by Cox, to renew the service contract with Williams-
Manny Midwest for one year. All voted in favor of the motion.
Judiciary Committee (See that report). The Judiciary Committee recommended expenses related to a new
grant be handled by transfers from the Contingency Account in Fund 34. Therefore, there may be a need for
a future re-appropriation of this Fund.
County Offices (See that report). The Committee recommended either a re-appropriation or a budget
amendment involving the Corporate Fund’s Contingency Account to address cost-sharing of a new SAN
server. A motion was made by Cox, seconded by Abbott, to prepare a re-appropriation ordinance to address
the spreading of the asset’s expense across the GIS Fund and the Corporate Fund. All voted in favor.(See
#45-46)
MOTION: To approve a Re-appropriation Ordinance, as presented.
5. Administrator’s Report
a. Mr. Zurn discussed an ASO contract renewal Guardian for managing dental claims. This is a three year
contract. A motion was made by Nelson, seconded by Abbott, to present the ASO three year contract
with Guardian for managing dental claims. All voted in favor of the motion.
b. Mr. Zurn discussed offering Medicare retirees who are interested in the County’s health insurance plan
a choice between “continuation coverage” (same benefit level, but a higher premium paid entirely by the
retiree) or “medical and Rx coverage only ( a lesser benefit level - no dental or vision coverage - with
a modest premium reduction). It was the consensus of the Committee to make no change in benefits
offered to Medicare-eligible retirees and to increase the Medicare retirees premiums, as presented.
The following motion addresses all of the Committee’s recommendations into one ordinance (See #47-50).
MOTION: To approve an Ordinance amending the County’s group health insurance program, as
presented.
c. Mr. Zurn recommended renewal with The Lincoln National Life Insurance Company for one year for
a fully-insured life insurance product for full-time employees. A motion was made by Cox, seconded by
Nelson, to recommend the renewal. All voted in favor of the motion.
MOTION: To approve a contract renewal with The Lincoln National Life Insurance Company, as
presented.
d. Cox moved to recommend Deborah L. Workman as the interim IMRF Authorized Agent, effective June
3, 2008 Nelson provided the second. All voted favorably.
MOTION: To name Deborah L. Workman as the interim IMRF Authorized Agent effective June 3, 2008.
e. A brief report was made concerning an unemployment compensation claim.
6. The Committee reviewed and approved per diem and mileage claims for Board members.
7. There being no further business, the meeting adjourned at 1:57 p.m.
Meeting Dates: The next regular meeting - June 9, 2008 at 1:00 PM in Room 108, Courthouse.
MOTION: To place on file the Finance Committee’s meeting report, April claims report, and related
informational items, as presented.
15
EXECUTIVE COMMITTEE: Mr. Arduini, Chair
ALL STANDING COMMITTEES WILL MEET AFTER THE BOARD MEETING.
- Special Meeting # 1-
The Executive Committee met after the County Board meeting on April 15th, 2008. All members were present.
The Committee received copies of a proposal made by the County Administrator. There was no action.
- Special Meeting # 2-
The Executive Committee met on Monday, May 5, 2008 at 6:30 p.m. in Room 117 at the Courthouse. Members
present were: Arduini, McGinn, McMillin, Britt, Duffy, Frank, and Truesdell. Also present were Joel Horn,
Mike Zurn, Tara Becker (reporter from the Daily Gazette), and Deb Workman.
Chairman Arduini called the Committee to order and explained the purpose of the meeting was to determine the
Committee's course of action when the County Administrator's position becomes vacant (after June 2, 2008).
A motion was made by Duffy, seconded by Truesdell to enter into closed session pursuant to 5 ILCS 120/2 ( c).
On a roll call vote, all voted in favor of the motion. The Committee entered closed session at 6:34 p.m.
The Committee returned to open session at 8:04 p.m.
A motion was made by Duffy, seconded by Frank, to direct Mr. Zurn to prepare the requisite documents that
would authorize the position of Interim County Administrator for Committee review at its regular meeting in May
2008. All voted in favor of the motion.
Duffy moved to waive any and all posting requirements contained in the Whiteside County Code pertaining to
the recruitment of an Interim County Administrator. Truesdell provided the second and all voted in support.
Duffy moved to post the Whiteside County Administrator vacancy pursuant to the general recruiting procedures
described in the Whiteside County Code. Frank provided the second and the motion was carried with one
dissenting. Mr. Zurn was directed to prepare a draft job announcement for Whiteside County Administrator for
Committee review at its regular meeting in May 2008 before posting.
There being no further business, the meeting adjourned at 8:09 p.m.
- Regular Meeting -
The Executive Committee met on Tuesday, May 13, 2008 in Room 117 at the Courthouse. Members present
were Arduini, McGinn, Frank, Duffy, Jacoby, McMillin, Britt, and Truesdell. Also present were Scott Mohr,
Roger Schipper, Joel Horn, Tara Becker from the Daily Gazette, Mike Zurn, and Deb Workman.
1. Chairman Arduini called the meeting to order at 6:30 PM and noted a communication from the Illinois
Environmental Protection Agency regarding a new well at the landfill. (See Public Works Report)
2. The monthly Claims and Budget Status Report were reviewed by the Committee.
3. All Standing Committees and the Landfill Committee reported.
a. Mr. Frank noted during the Public Works report that the Motion for a Special Use to Dan Porter and
Arnie Drolema may be withdrawn prior to the Board meeting.
b. Mrs. Britt reported on the proposed masonry improvements for the LEC and Courthouse. A motion was
made by Britt and seconded by Duffy to recommend the acceptance of the base bid and Alternate 2, with
a 10% contingency, from Western Waterproofing Company, Inc. All voted in favor of the motion. (The
bid does not include tuck pointing the boiler room chimney. If funds are available and with Board
approval, the project may be added. )
MOTION: To accept the bid (Base + Alt. 2) from Western Waterproofing Company, Inc. for masonry
improvements to the LEC and Courthouse in an amount not to exceed $244,265.00.
16
4. Appointments.
a. Darrel C. Gorman will be appointed as Trustee of Prophetstown Fire Protection District.
MOTION: To confirm the appointment of Darrel C. Gorman as Trustee of Prophetstown Fire Protection
District.
b. Keith Crady will be appointed to the Emergency Telephone System Board. He will be replacing Bob
Bohms who resigned effective April 1, 2008.
MOTION: To confirm the appointment of Keith Crady to the Emergency Telephone System Board.
c. Ed Maris and Greg Dempsey will be re-appointed to the Whiteside County Airport Board.
MOTION: To confirm the re-appointments of Ed Maris & Greg Dempsey to the County Airport Board.
5. County Administrator.
a. Mr. Zurn presented a “draft” document related to the authorization and appointment of an Interim County
Administrator. A motion was made by Duffy, seconded by Truesdell to enter into closed session pursuant
to 5 ILCS 120/2( c) at 7:12 p.m. On a roll call vote, all voted in favor of the motion. The Committee
returned to open session at 7:35 PM. A motion was made by Duffy, seconded by Truesdell to recommend
a resolution authorizing the position of Interim County Administrator, as presented. All voted in favor
of the motion. (See #51-54)
MOTION: To approve a Resolution authorizing the position of Interim County Administrator, as
presented.
b. Mr. Zurn distributed copies of a position announcement. Discussion was held at length on whether
recruitment should begin now or at a later date.
Arguments for posting now - If the interim assignments don’t work out, valuable recruitment time
is wasted and a bad situation is forced to continue until a replacement is recruited.
Arguments for posting later - The interim assignments would have a good, no-commitment, trial
period. If the trial period was successful, the Board would not have to devote resources to recruit.
A motion was made by Frank, seconded by Britt, to rescind the action taken at the May 5, 2008
Executive Committee meeting authorizing the recruiting process for the County Administrator vacancy.
(A 2/3rds majority is required.) Six members voted in favor of the motion and two against. Motion
carried. A motion was made by Frank, seconded by Truesdell, to begin the recruitment for a County
Administrator following the July 8, 2008 Executive Committee meeting. A roll call vote followed:
Arduini - no, McGinn - no, Frank - yes, Duffy - yes, Jacoby - yes, McMillin - no, Britt - no, Truesdell -
yes; 4 in favor and 4 against. The motion declared defeated. A motion was then made by McGinn,
seconded by Britt, to begin the recruitment for a County Administrator following the August 12, 2008
Executive Committee meeting. A roll call vote followed: Arduini - yes, McGinn - yes, Frank - yes,
Duffy - no, Jacoby - yes, McMillin - yes, Britt - yes, and Truesdell - no; 6 in favor and 2 against. The
motion was declared carried.
There being no further business, the meeting adjourned at 7:55 p.m.
Informational Items: Compensation and Reimbursements:
Payroll Check Print Date: 06/06/08
Reimbursement Check Print Date: 08/11/08
Next Regular Meeting: Executive Committee: Tuesday, June 10, 2008
County Board: Tuesday, June 17, 2008
MOTION: To place on file the Executive Committee’s meeting report, April claims report and related
informational items, as presented.

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